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Blog Conference Expenses Are Tax Deductible. Don’t Forget To Claim Them.

By Peter Anderson 3 Comments - The content of this website often contains affiliate links and I may be compensated if you buy through those links (at no cost to you!). Learn more about how we make money. Last edited February 4, 2014.

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As this year’s Financial Blogger Conference quickly rolls around we’ve seen a variety of posts talking about how to save on blog conference costs, including the one on this site.  One of the points I briefly touched on in that post was that as a blogger you can deduct certain expenses for these conferences on your taxes, saving even more money on expenses you probably would have incurred anyway.

So who can deduct blog conference expenses on their taxes, and what exactly can you deduct?

Blog Conference Tax Deductible

Blog Conference Tax Deductions

Far too many people don’t realize that certain expenses that they incur while traveling to and staying at a blog conference are in fact deductible on their taxes.  So what types of expenses are deductible?

What Types Of Expenses Are Deductible?

Expenses that can seen as “ordinary” or “necessary” for your trade, business or profession are tax deductible.  So if an expense is common and accepted in your profession, and is both helpful and appropriate, you may be able to claim it.

Whether you are an employee with a W2, self employed and reporting income on Schedule C of form 1040, or working in several other business types, you can probably deduct your expenses.

What Specific Expenses Can You Claim

There are a variety of expenses you can claim  as tax deductions when attending a conference.

  • Your conference or trade show registration fee
  • Standard mileage allowance if you drive a vehicle
  • Airfare or busfare
  • Lodging, including tips to hotel staff
  • Taxis/Shuttles to and from airport
  • 50% of meal expenses
  • 50% of costs if you entertain customers or clients

 What You Can’t Claim

It should be noted that certain things can’t be claimed as deductions.  Among them:

  • Family expenses:  If your family is traveling with you like mine is, you can’t deduct their expenses if they’re not also traveling for professional purposes.  You can claim what you would have been able to if you traveled alone.
  • Sightseeing expenses:  Did you go sightseeing while you were at the conference? Costs associated with those trips are not deductible.

What Receipts And Records Do You Need?

Whenever you’re claiming something as a business expense it’s a good idea to keep detailed records and receipts for everything.  If you can charge business expenses on a business credit card, get receipts from taxi drivers and other transportation, and make sure to keep a detailed copy of your hotel bill.  For the conference keep a copy of your charges, as well as a copy of the convention schedule/agenda to prove it’s relevance to your profession.

When it comes to lodging,  meals and  other incidental expenses the IRS will allow you to claim a federal  “per diem allowance”, which is determined by the location of the trip and/or conference.  There is a per diem rate for lodging, and a separate one for meals and incidentals that can be found here:

  • GSA per diem rates

If you claim the per diem allowance, you don’t have to save the receipts for actual expenses.  The per diem rate for the meals and incidentals portion will also cover tips given to bellhops, maids, etc so if you claim the per diem, you can’t claim the actual out of pocket expenses elsewhere.

 Where To Claim The Deductions On Your Taxes

So where do you claim all these tax deductions come tax time?

  • If you’re a sole proprieter or single member LLC, you can claim on Form 1040, Schedule C.
  • Partnerships and multi-party LLCs can claim on Form 1065 on the deductions section.
  • Corporations can claim on Form 1120 or 1120S in the deductions section.
  • An employee can take miscellaneous deductions on Schedule A, although there are some restrictions.

For more information on the topic of business travel related expenses, check out the IRS Tax Topic 511.

Have you claimed tax deductions for travel and education related expenses before?  How much did it allow you to save?

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Last Edited: 4th February 2014 The content of biblemoneymatters.com is for general information purposes only and does not constitute professional advice. Visitors to biblemoneymatters.com should not act upon the content or information without first seeking appropriate professional advice. In accordance with the latest FTC guidelines, we declare that we have a financial relationship with every company mentioned on this site.

This article is about: Blogging, Taxes

About Peter Anderson

Peter Anderson is a Christian, husband to his beautiful wife Maria, and father to his 2 children. He loves reading and writing about personal finance, and also enjoys a good board game every now and again. You can find out more about him on the about page. Don't forget to say hi on Pinterest, Twitter or Facebook!

Comments

    Share Your Thoughts: Cancel reply

  1. Eric J. Nisall says

    You nailed it Peter! There are some things that aren’t a deduction, regardless of the overall reason for the trip. But the good thing is everything else is a write-off.

    Don’t forget that if you had business cards, or any other paraphernalia made up specifically for the purpose of marketing or presenting, all of those expenses are deductible as well.

    Have fun out there!

    Reply
  2. Jon says

    Awesome tips! Conferences are great for networking and progressing in your career and tax deductions make it much harder to miss events like this, especially an event so close to the end of the year.

    Reply
  3. Darrin T. Mish says

    Most people have no idea about this. With the large amount of write-offs you can get for so many different things, it is kinda hard to keep track of them all. Also, since a conference is 9 times out of 10 for your employer or your business, it is no hassle at all just to submit it to the IRS or HR, and sit back.

    Reply
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